Stock You Can Actually Trust, Down to the Device
Phones are not interchangeable stock. Gadgets POS gives every IMEI or serial-numbered device its own record, never lets stock be deleted, and costs it first in, first out, so what the system says you hold is what you can trace.
One record per device
A serialised product is not a quantity on a shelf. Each unit is its own record, so you can say which phone you sold and what it cost you.
IMEI and serial numbers
Serialised products hold one stock row per IMEI or serial number. Search any IMEI across sales, returns and trade-ins.
Scan at the till
Scan a code or an IMEI to add the unit. A unit in another open cart anywhere in your business is refused, so the same phone cannot be sold twice.
Returns and trade-ins re-enter stock
A returned or traded-in unit you have not seen before creates a new record. One you have sold before is reactivated.
Quantity-only products
Cases, cables and other items without serial numbers are tracked by quantity, with total, reserved and available shown.
Stock that can never be deleted
Stock only moves through recorded events. That is what makes the numbers trustworthy when something does not add up.
No deleting stock
Quantities change only through sales, purchase receipts, returns, trade-ins and stock adjustments.
Adjustments with reasons
Every manual correction is recorded with its reason, and the adjustment history lists them all.
Reserved and available
See total, reserved and available stock, so units held on a pending order are not offered twice.
Managed or unmanaged
Choose whether a product's stock is strictly managed or may go negative.
FIFO costing and live margin
Cost is worked out from the stock you actually bought, not from a single average.
First in, first out
Each purchase receipt creates a cost layer, and sales use the oldest layer first.
Margin from the real layers
Margin and profit are calculated from the layers each sale used, so a phone bought at a different price shows its own margin.
Computed when you look
Margin comes from the stock log each time you run a report, rather than from a number frozen at the time of sale.
Stock checks by scanning
Counting the shelf should not mean a clipboard and an evening of typing.
Scan to count
Run a stock check by scanning items. Checked and unchecked stock are valued separately so you can see the gap before you adjust.
Out of stock and minimum levels
The out-of-stock report lists what has run out and downloads for reordering, and minimum stock levels flag what is running low.
Bulk tools
Import and export products as CSV, update prices in bulk and clone a product to save retyping.
Transfers, requests and container shipments
Stock moves between locations through requests and approvals, so both ends agree on what was sent.
Branch transfers by request
Ask another branch for stock or send it. The receiving branch accepts or rejects, and rejected requests stay in their own tab.
Request orders
A shop can ask your main store for stock with a request order.
Container and box shipments
If switched on for your business, build a container, receive boxes at your store, send sealed boxes on to shops and have each shop open and count them.
Labels and barcodes
Stock that arrives without a barcode still needs one on the shelf.
Barcode and label printing
Print barcodes for stock that has none, on Zebra or DYMO label printers, with templates for sale and repair labels.
Specifications on the label
Labels can show storage, RAM and processor from the product's details.
Keep reading
IMEI and serial number inventory software
The device-level view: scan, trace and cost each unit.
Purchase order software for phone shops
Order, receive into cost layers and pay suppliers.
POS and stock software for phone wholesalers
Serialised stock, credit customers and container shipments.
How to track phone stock by IMEI
A practical method you can follow with any system.
Questions about stock
Can I find a device by its IMEI?
Yes. Scan or search an IMEI to find the unit in stock, and search it across sales, returns, trade-ins and replacement reports. Each serialised unit has its own record, so you can see where a specific phone came from and where it went.
What is the difference between reserved and available stock?
Total stock is what you hold. Reserved stock is what sits on pending or open orders. Available is the difference, and it is the number you can safely sell. Showing all three stops a unit being promised to two customers.
Can I delete stock if I make a mistake?
No. Stock is never deleted. It changes only through sales, purchase receipts, returns, trade-ins and recorded adjustments, each with its history. If a count is wrong, you adjust it with a reason, which keeps a clean audit trail.
How does Gadgets POS cost my stock?
First in, first out. Each purchase creates a cost layer and sales draw on the oldest layer first. Margin and profit are worked out from the layers a sale actually used, so your reports follow what you paid rather than an average cost.
Does stock update automatically between branches?
Stock moves between branches by request and approval. One branch asks or sends, and the receiving branch accepts or rejects it, so stock lands only once both sides agree. It is not an instant move, which keeps each branch's count accurate.
Is lab stock separate from stock I sell?
Yes. Parts and consumables used in repairs are kept as lab items with their own stock levels and usage report, apart from sale stock. They come off lab stock when you attach them to a repair job.